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10 Effective and Professional Ways to End Your Email

Emails are a crucial mode of professional communication, making it crucial to ensure that all emails are not only appropriately worded but also properly concluded. The way you end your email can determine how successful your communication has been and if you will receive a response or not. A poorly written ending could be mistaken for rudeness or a lack of interest. However, with these 10 effective and professional ways to end your email, closing your communication with impact should be a breeze.

1. Best Regards/Sincerely

One of the most popular email endings is “best regards” or “sincerely.” These endings are perfect, especially when addressing someone you do not know. They sound professional and remind the recipient that you respect them.

2. Thanks/Thank You

Thanking the recipient is a show of professionalism. Using “thanks” or “thank you” as your email sign off is a great way to show your gratitude. It also leaves a good impression on the recipient and can entice them to respond to your email.

3. Best Wishes

This email closing is perfect when sending seasonal greetings or congratulating someone on an achievement or event. It indicates that you are genuinely interested in the recipient’s well-being.

4. Warmly

“Warmly” is an email sign off that builds a rapport with the recipient. It is friendly, personable, and suitable for people you have a cordial relationship with. It also injects personality into the email.

5. Take Care

“Take care” is a sign off that shows you care for the recipient’s well-being beyond their professional sphere. It is great to use when corresponding with people you have a friendly relationship with or those feeling under-the-weather.

6. Looking Forward to Hearing from You

This email ending is suitable for situations where you want a response. It shows eagerness to hear back from the recipient and reminds them of your initial request.

7. Until We Speak Again

“Until we speak again” is a friendly way to end your email. It is appropriate for a more casual communication, but it can also be used professionally.

8. Yours Truly

“Yours truly” is another email closing sign-off that is perfect for professional emails. This sign-off is neutral and formal enough for people you do not know well.

9. Immediately Stop Your Cursor and Wait 24 Hours

This may sound unconventional, but ending your email abruptly and allowing yourself 24 hours before sending it can be an effective way to avoid any embarrassing gaffes or poor wording.

10. The Signature

Lastly, it is crucial to remember to add your signature when concluding your email. A signature appended to the email shows professionalism and indicates that you have taken the time to personalize the communication.


In conclusion, ending an email positively and professionally can help improve communication with the recipient. Utilizing approaches such as “best regards,” “thanks,” or “warmly,” can help create a strong impression on the recipient and enhance the chance of encouraging a response. Ensuring a personalized approach to your email and including a signature reinforces your desire to build strong professional relationships and avoid misunderstandings.


Should I always include an email ending?

Yes, it is critical to close your email professionally and positively. Sign-offs are an essential part of your email communication, conveying friendliness, politeness and respect for the recipient.

What are some email sign-offs to avoid?

Using casual or non-professional sign-offs should be avoided in professional emails. Some examples include “cheers” or “later.” These endings could be viewed as unprofessional and damage the relationship.

Is it essential to personalize my email sign-off?

Yes! The best way to conclude your email is by personalizing your email sign-off to forge a strong relationship with your recipient.

Can I experiment with different email sign-offs?

It is encouraged to experiment with your email endings to consider your recipients’ feedback before deciding which sign-off works best for you.

Should I use an email ending every time I send an email?

Yes, it is recommended that you use an email ending every time you send an email to maintain professionalism, respect and strong communication skills.

Teresa Wells
Teresa Wells
Teresa is a digital marketing content writer with over 5 years of experience. She has a passion for helping businesses create engaging and informative content that drives results. In her previous role, she worked as a content writer for a large digital marketing agency, where she was responsible for creating blog posts, articles, and white papers. She also has experience working as a freelance content writer, and has written for a variety of businesses in a variety of industries.


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